We are presently recruiting for an Office Manager for our clients in Killorglin, County Kerry. You will be a strong generalist and will work collaboratively with various teams to ensure the operations of the office are fully utilised. You will be focal point for all interactions with clients and visitors and will assist in all aspects of day-to-day operations. This is a full-time position, based in Killorglin, Monday to Friday.
Responsibilities:
- Oversee day-to-day office activities.
- Acting as the the main point of contact in the reception area.
- Ensure the organisation operates at its best and take proactive steps to resolve issues or escalate where appropriate.
- Create documentation and policies to support the efficient running of the office.
- Creating and updating documentation for various national and international grants.
- Working closely with national and international grant agencies to ensure compliance with the funding requirements.
- Partner with the Finance Department to perform tasks related to the day-to-day financial operations.
- Manage and coordinate all aspects of space/infrastructure planning
- Provide direct administrative support as needed
- Scheduling member events, meetings, and external events, booking travel, maintaining file systems.
- Liaising closely with the facilities and cleaning teams ensuring any issues are resolved quickly and efficiently
- Office inventory- Manage stationary supply orders and ensure required supplies, inventory, are in stock.
The Person:
- Minimum of three years previous Office Management experience in a similar role required.
- Strong time-management and people skills.
- Very strong administrative skills.
- Proficiency with office applications, and aptitude for learning new software and systems.
- Support and work with other internal departments and teams across finance, facilities, sales and marketing.
An initial two year contract is offered with a Salary based on experience and open to negotiation, 37.5 hours per week, Monday to Friday – 9AM – 5.30PM. For further information, please contact me directly at [email protected]
