Red Chair Recruitment is seeking a Planning & Capacity Administrator to join the Human Products Authorisation and Registration (HPAR) division of a regulatory body. This role involves overseeing applications from receipt to scheduling, supporting licensing and assessment teams, and ensuring all processes are completed accurately and on time.
Key Responsibilities
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Process and validate applications, ensuring compliance with timelines and procedures.
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Support scheduling, document management, and quality control processes.
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Maintain and update workflow systems and databases, including European platforms.
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Liaise with internal departments, external stakeholders, and European regulatory bodies.
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Assist with non-product-specific administrative duties (e.g., post, reception cover, queries).
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Identify and escalate scheduling or resource issues to management.
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Contribute to performance targets, customer service standards, and departmental goals.
Requirements
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Minimum 1 year experience in a busy office environment.
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Strong organisational skills with the ability to prioritise large volumes of work.
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Excellent attention to detail and accurate typing skills.
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Proficiency in Microsoft Office and IT systems.
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Experience in data entry and administrative support.
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Strong communication and interpersonal skills with the ability to engage stakeholders.
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Team player with a proactive, solution-focused approach.
Additional Information
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Annual leave: 22 days per annum, plus public holidays.
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Applicants must be fully eligible to work in Ireland.
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This role involves handling confidential and sensitive information and requires full compliance with relevant policies and regulations.
