Office Administrator – Dublin

Salary: €27,000 - €35,000 Depending on experience Location: Dublin Experience: Experience Outlined Below Job no: POG1345Job Status: Full Time

We are looking for an experienced Office Administrator for our Scientific Services, Dublin City Centre clients. You will help drive effective and efficient day to day operations within the company. The successful candidate will provide vital support across our Operations, Business Development, Marketing, HR, Facilities, Reception and Accounts functions and will be tasked with working with senior management when required also.

The ideal candidate will have demonstrable administration experience in a similar role and will be highly motivated and organised with tremendous attention to detail.

The Role:

  • Manage reception and hospitality functions. Direct all incoming calls and deliveries
  • Organise signing of all agreements and contracts with clients and external partners
  • Maintain our CRM system and all client account information
  • Tracking and processing of product license renewals
  • Support our Financial Controller to implement all invoicing and in debtor management
  • Managing the inbound web/intercom enquiries and coordinating responses
  • Organising and coordinating requests for product demos
  • Arrange and support the company’s attendance, and marketing, at international Conferences
  • Arrange and support the company’s presence at its annual PREDICT conference in October each year
  • Contribute to the successful organisation and running of company events
  • Manage company travel requirements
  • Manage and resolve facilities issues as they arise
  • Manage office orders and supplies
  • Manage our vendors who provide services such as cleaning and shredding
  • Support our HR function to assist in the induction of new employees
  • Manage our tax saver travel facility

Experience, Skills and salary

  • Experience of working in a dynamic and varied business environment with the ability to effectively prioritise tasks
  • Tremendous attention to detail
  • Strong customer facing experience
  • Excellent organisational and time management skills
  • Experience dealing with client and stakeholder needs in a professional manner
  • 5+ years demonstrable track record of success in an Office Administration role
  • Experience in PowerPoint, Word, Excel, Google Docs and CRM systems
  • Salary €27 -35,000 depending on qualifications and experiences

If this is of interest to you, please email me directly for further information.

Adrien King,

Director,

Red Chair Recruitment

Phone: +353 (0) 64 66 22 007

Mobile: +353 (0) 86 46 81 212

 

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